14 Best Video Conferencing Software in 2025
Video conferencing has become a daily part of how we work, teach, and stay connected. Whether it’s a remote team meeting, an online class, or a virtual client presentation, having a reliable platform is no longer optional. Nearly 79% of working professionals said in a survey that video conferencing is as productive as in-person meetings, if not more so.
These platforms are now easier to use, more secure, and packed with features like screen sharing, recording, breakout rooms, and real-time collaboration. You don’t need complex setups, just a stable connection and the right software.
To help you choose the best fit, here’s a handpicked list of the 14 best video conferencing software, complete with key features, who it’s best for, and pricing details.
What is Video Conferencing Software
Video conferencing software enables real-time virtual communication through video, audio, and chat across different locations. It is widely used for remote work meetings, online classes, webinars, and virtual events. Key features include screen sharing, meeting recording, file sharing, and calendar integration.
This software boosts collaboration, reduces travel costs, and enhances productivity by allowing face-to-face interaction from anywhere. Popular tools include Zoom, Microsoft Teams, Google Meet, and Webex, making it essential for modern business and educational environments.
List of the Best Video Conferencing Software
1. Zoom
Website: https://zoom.us
Zoom is a leading video conferencing platform trusted by over 300 million daily meeting participants worldwide. Known for its user-friendly interface and reliable, high-quality video and audio, Zoom is ideal for remote teams, educators, enterprises, and event hosts.
It gained massive popularity during the pandemic and remains a top choice for virtual meetings, webinars, and online collaboration. With features like screen sharing, breakout rooms, and cross-device compatibility, Zoom continues to support both professional and personal communication needs.
Key Features:
- HD video and clear audio
- Screen sharing with annotation
- Cloud recording and searchable transcripts
- Whiteboard and collaboration tools
- Virtual backgrounds and noise suppression
Best For:
- Remote teams
- Large enterprises
- Online education
- Hybrid events
Pricing:
- Pro : $13.33/user/month
- Business : $18.33/user/month
2. Microsoft Teams
Website: https://www.microsoft.com/en-us/microsoft-teams
Microsoft Teams, integrated within the Microsoft 365 ecosystem, is a powerful collaboration platform ideal for businesses using Word, Excel, Outlook, and other Microsoft tools. It combines video conferencing, real-time chat, and file sharing in a single interface, streamlining internal communication and teamwork.
Designed for seamless collaboration across departments and organizations, Teams supports meetings, webinars, and live events with robust productivity features. With over 300 million users, it’s a trusted solution for both remote and hybrid work environments.
Key Features:
- Integrated with Microsoft 365
- Secure team messaging and threaded chats
- Meeting scheduling and calendar syncing
- File sharing and real-time document editing
- Webinar hosting and live events
Best For:
- Remote teams
- Large enterprises
- Internal business collaboration
Pricing:
- Free Plan Available
- Essentials : $4.80/user/month
3. Google Meet
Website: https://meet.google.com
Google Meet is a secure, browser-based video conferencing solution built into Google Workspace, making it easy to start or join meetings directly from Gmail or Google Calendar. Known for its simplicity and reliability, it’s widely used by educational institutions, startups, and businesses.
Key features include real-time captions, smart layouts, and recording options on paid plans. With strong integration across Google apps and efficient bandwidth performance, Google Meet offers a seamless experience for virtual collaboration across devices.
Key Features:
- One-click meeting access from Gmail or Calendar
- Noise cancellation and background blur
- Live captions in multiple languages
- Screen sharing and real-time collaboration
- Integration with Google Docs, Sheets, and Slides
Best For:
- Remote teams
- Online education
- Small businesses
- Google Workspace users
Pricing:
- Free plan available.
- Paid Plan: $6/month
Also Read: Cloud Security Posture Management Tools
4. Cisco Webex
Website: https://www.webex.com
Cisco Webex is a robust video conferencing solution trusted by large enterprises and government agencies, especially in security-sensitive industries. Known for its strong focus on privacy and compliance, Webex offers advanced features like noise cancellation, gesture recognition, and real-time translation.
It supports meetings with up to 1,000 participants and includes powerful tools for hosting webinars and virtual events. With a commitment to innovation and reliability, Webex remains a leading platform for professional-grade virtual collaboration.
Key Features:
- HD video and background noise removal
- AI-powered meeting summaries and transcription
- Screen sharing and real-time whiteboarding
- Built-in Q&A and polling tools
- End-to-end encryption for meetings
Best For:
- Large enterprises
- Secure communications
- Hybrid events
Pricing:
- Free plan available.
- Webex Meet : $14.50/user/mo
- Webex Suite : $25/user/mo
5. Skype
Website: https://www.skype.com
Skype, owned by Microsoft, is a longstanding video conferencing platform known for its simplicity and cross-device compatibility. Ideal for one-on-one video calls, small group meetings, and casual team discussions, Skype also offers chat, voice calls, and file sharing.
Its user-friendly interface makes it popular for personal use and light business communication. With decades of reliability and global reach, Skype remains a convenient option for staying connected across desktops, mobile devices, and various operating systems.
Key Features:
- HD video and audio calling
- Call recording and live subtitles
- Screen sharing
- Skype-to-phone calling
- File and media sharing during calls
Best For:
- Freelancers
- Families
- Small teams
- Personal calls
Pricing:
- Free Plan
- Paid international call credits vary
6. Jitsi Meet
Website: https://meet.jit.si
Jitsi Meet is a free, open-source video conferencing platform that prioritizes privacy and ease of use. No account or software installation is needed just share a link and join the meeting. Ideal for users seeking a secure, no-frills solution, Jitsi supports up to 75 participants and includes key features like screen sharing, chat, and encryption. Despite being completely free, it delivers quality performance comparable to many paid tools, making it a great choice for personal or small group meetings.
Key Features:
- No account or downloads needed
- Unlimited free meetings
- Screen sharing and chat
- End-to-end encryption
- Self-hosting available
Best For:
- Privacy-focused users
- Casual meetings
- Open-source enthusiasts
Pricing:
- Free plan available
7. BlueJeans
Website: https://www.bluejeans.com
BlueJeans by Verizon is a professional video conferencing platform tailored for business meetings, webinars, and virtual events. Known for its high-definition video and Dolby-powered audio, it delivers exceptional sound clarity and visual quality.
BlueJeans features a clean, intuitive interface and includes enterprise-grade tools like real-time transcription, meeting highlights, and detailed analytics. It’s a strong choice for organizations that value reliable performance, seamless collaboration, and high-quality audio in virtual communications.
Key Features:
- Dolby Voice audio
- Real-time analytics and alerts
- Smart meetings with highlights
- Secure transmission and encryption
- Integration with Microsoft Teams and Slack
Best For:
- Enterprises
- Event hosts
- Sales teams
- High-quality audio meetings
Pricing:
- Standard (paid): $9.99/host/month
- Pro: $13.99/host/month
- Enterprise: $16.66/host/month
- Freemium (Basic): Free tier for up to 25 participants
8. GoTo Meeting
Website: https://www.gotomeeting.com
GoTo Meeting is a dependable video conferencing tool designed for business users, emphasizing simplicity and efficiency. It offers features like one-click meetings, personalized meeting rooms, and strong mobile compatibility.
Known for clear audio and seamless screen sharing, GoTo Meeting is popular among remote teams, consultants, and small to mid-sized businesses. As part of the broader GoTo suite, it integrates well with other communication and productivity tools, providing a streamlined experience for virtual collaboration and client meetings.
Key Features:
- Dolby Voice audio for enhanced clarity
- Real-time analytics dashboard
- Smart meeting highlights and summaries
- Interactive whiteboard and polling
- Secure with AES-256 encryption
Best For:
- Consultants
- Small to mid-sized teams
Pricing:
- Professional : $12/organizer /month
- Business : $16/organizer/month
9. Slack Huddles
Website: https://slack.com/features/huddles
Slack Huddles is a simple audio and video feature built into Slack, designed for quick, informal conversations. It’s perfect for teams that already use Slack for daily communication. With Huddles, you can instantly start a voice or video chat, share your screen, and collaborate without scheduling a formal meeting. It’s ideal for on-the-spot discussions, quick updates, or brainstorming sessions—all without leaving your Slack workspace.
Key Features:
- Audio-first huddles with optional video
- Screen sharing in any channel
- Emoji reactions and thread-linked chats
- Live collaboration with Slack Canvas
- Works across desktop and mobile
Best For:
- Slack users
- Daily team updates
- Fast collaboration
Pricing:
- Pro : $4.38/user/month
- Business+ : $9/user/month
10. Whereby
Website: https://whereby.com
Whereby is a browser-based video conferencing tool that requires no downloads or installations, making it easy and accessible. Ideal for client meetings, small teams, and freelancers, Whereby lets users create personalized meeting rooms and join with just a link.
It offers custom branding, layout control, and integrations with tools like Google Docs and Trello. Supporting up to 100 participants on paid plans, Whereby delivers a simple, professional video meeting experience directly from your browser.
Key Features:
- No downloads required, browser-based access
- Custom room links and branding
- Screen sharing and breakout groups
- Integrates with Google Docs and Trello
- Live chat and recording available
Best For:
- Freelancers
- Client meetings
- Simplicity lovers
Pricing:
- Free Plan Available
- Pro : $8.99/user/month
- Business : $11.99/month
11. RingCentral Video
Website: https://www.ringcentral.com
RingCentral Video is a business-focused video conferencing solution that’s part of RingCentral’s unified communication platform, which also includes messaging and phone services. Designed for companies seeking all-in-one communication, it offers HD video, meeting recordings, screen sharing, and real-time collaboration tools.
It integrates seamlessly with CRM systems, Google Workspace, and Microsoft 365. With powerful admin controls, security features, and analytics, RingCentral Video is ideal for teams that need reliable, scalable video meetings within a comprehensive business communication system.
Key Features:
- HD video and screen sharing
- Built-in team messaging and scheduling
- Browser-based, no downloads required
- End-to-end encryption and HIPAA compliance
- Integration with Slack, Google, and Microsoft tools
Best For:
- Mid to large businesses
- Unified communication users
Pricing:
- Free Plan Available
- Core : $30/user/month
- Advanced : $35/user/month
- Ultra : $45/user/month
12. BigBlueButton
Website: https://bigbluebutton.org
BigBlueButton is an open-source video conferencing platform specifically designed for online teaching and learning. Tailored for educators, it offers classroom-focused features like polls, breakout rooms, multi-user whiteboards, and screen sharing.
It integrates seamlessly with popular learning management systems such as Moodle and Canvas, making it ideal for schools, colleges, and universities. Being self-hosted, BigBlueButton gives institutions full control over security, privacy, and customization, making it a trusted choice for virtual classrooms and remote education.
Key Features:
- Real-time whiteboard and shared notes
- Breakout rooms for student group work
- Polling and quizzes for engagement
- Multi-user whiteboards and emojis
- LMS integrations (like Moodle)
Best For:
- Educators
- Online schools
- Distance learning
Pricing:
- Free (self-hosted).
- Hosting costs may apply.
13. Zoho Meeting
Website: https://www.zoho.com/meeting
Zoho Meeting is a browser-based video conferencing tool that’s part of the Zoho suite, tailored for small businesses. It supports both meetings and webinars with essential features like screen sharing, polls, Q&A, and recording.
No installation is needed—participants can join directly through a web link. Seamlessly integrated with Zoho CRM and other Zoho applications, Zoho Meeting provides a simple, effective way to connect teams and engage clients within the broader Zoho ecosystem.
Key Features:
- Secure video conferencing with encryption
- Webinar registration and reports
- Screen sharing and moderator controls
- Integration with Zoho CRM, Projects, and Mail
- Recording storage and analytics
Best For:
- Small businesses
- Zoho ecosystem users
- Budget-conscious teams
Pricing:
- Free Plan Available
- Standard: $2/host/month
- Professional : $3/host/month
14. Discord StageVoice
Website: https://discord.com
Discord StageVoice is an audio-focused feature within Discord, designed for live discussions, community events, and casual team conversations. Originally built for gamers, Discord has evolved into a platform used by creators, educators, and podcasters.
Stage channels enable structured conversations where hosts can manage who speaks, making it ideal for moderated events. In addition to audio, Discord also supports video calls and screen sharing for group interactions, offering a flexible space for both informal chats and organized discussions.
Key Features:
- Always-on voice channels and video calls
- Screen sharing and streaming in HD
- Customizable servers with private rooms
- Text, voice, and video integration
- Roles, permissions, and community management tools
Best For:
- Communities
- Gamers
- Creators
- Event hosts
Pricing:
- Free plan available.
- Nitro upgrades: $9.99/month
How to Pick the Best Tool for Video Conferences
With these 15 great options, how do you decide? Here are the key decision points:
1. Team size & meeting type
- Small, informal chats? Slack Huddles or Skype work well.
- Large webinars or teaching? Zoom, Cisco Webex, or BigBlueButton shine.
2. Integration & workflows
- Already in Microsoft 365? Teams is the easiest choice.
- Using Google Workspace? Meet fits right in.
- Zoho CRM user? Zoho Meeting integrates smoothly.
3. Security & privacy
- For maximum privacy with no account or signup, Jitsi Meet is perfect.
- Webex and Pexip offer top-tier encryption and admin controls for regulated industries.
4. Budget & free options
- Free plans are available for Zoom, Meet, Teams, Skype, and Jitsi.
- Hosted webinar solutions typically start around $10/month.
- Self-hosted (BigBlueButton) can be desk-top cheap but needs server setup.
5. Audio/video quality & reliability
- BlueJeans highlights Dolby audio.
- Zoom is praised for uptime and adaptive video.
- Cisco Webex offers AI-driven noise reduction that’s standout.
6. Ease of use
- Want plug-and-play? GoToMeeting and Whereby are very user-friendly.
- Casual community events? Discord StageVoice feels natural.
7. Value-added features
- Webex & Zoom offer transcription and AI analytics.
- BigBlueButton allows multi-user whiteboards with notes—all great for educators.
Conclusion
With so many video conferencing tools out there, picking the right one comes down to how you work, who you meet with, and what features actually matter to you. Whether you’re a teacher hosting virtual classes, a remote team having daily stand-ups, or a small business pitching to clients, there’s a perfect fit on this list. Some platforms focus on security and enterprise control, while others shine with ease of use and lightweight design. The key is knowing what matters most to you simplicity, collaboration, cost, or integration. Try a few free plans and explore what works best for your setup. The future of meetings is digital, make yours as smooth and engaging as possible.
FAQs
1. What is the best free video conferencing software?
Zoom, Google Meet, Skype, and Jitsi Meet all offer strong free plans with basic video meeting features.
2. Which video conferencing tool is best for teaching and education?
While Zoom and Google Meet are also frequently used in classrooms, BigBlueButton was created especially for educators.
3. Can I record meetings on the free plans?
Some platforms, like Zoom, allow recording in paid plans, while others like Skype and Jitsi don’t always include it by default.
4. Which tool has the best audio quality?
BlueJeans is known for its Dolby-powered audio, delivering crystal-clear sound for professional meetings.
5. Do I need to install apps to use video conferencing?
Not always. Tools like Google Meet, Whereby, and Zoho Meeting work entirely in your browser, no download required.
