10 Best AI Email Assistants | Boost Productivity & Save Time
Many of us have made email such a big part of our lives. Every day we also get and send hundreds of emails. All these emails can be very difficult and time-consuming to cope with. That’s why AI Email Assistants are becoming essential tools for managing communication efficiently. This is where AI Email Assistants come to help us. These artificial intelligence tools are able to make email easier and faster.
Artificial Intelligence Assistants are altering the way we use our inboxes. They can write for us and even label and correct their responses automatically. They are also becoming more popular because they save time and make handling emails much easier. In this article, we are going to know all about Email Assistants, and their assistance to you.
What Are AI Email Assistants?
AI Email Assistants are smart computer programs that help you manage your emails better. They apply artificial intelligence to know what you want and assist you with email services. These applications can scan your mailbox, make sense of it, and reply to your messages instantly. These Best AI email tools work in the background while you do other things. They watch what you do with email and improve with time. The more you make use of them, the smarter they get to help you.
Benefits of Using AI Email Assistants
- Save Lots of Time: Email Assistants can write emails much faster than you can. You can take 2 minutes to write one email as opposed to 10 minutes. This is because you are able to spend time doing other valuable work.
- Make Fewer Mistakes: These intelligent applications scan through your e-mails in search of spelling and grammatical errors. They ensure that your emails are professional and correct. AI Email Assistants help you communicate clearly and confidently. This will make you appear good in front of clients or bosses.
- Never Miss Important Emails: Email Assistants can sort your emails by how important they are. They place the most important emails at the top of the email list so that you can see them first. You will not miss anything of value this way.
- Work Even When You Sleep: Some AI Email Assistants can send replies automatically. Even when you are not at your computer, they can respond to simple questions. This proves quite useful when companies have to respond promptly to customers.
- Stay Organized Always: These tools can automatically sort your emails into various folders. They can also remind you to respond to crucial emails. AI Email Assistants streamline your inbox management effortlessly. This leaves your inbox clean and organized without any work on your part.
Key Features of AI Email Assistants
- Smart Email Writing: Email Assistants can write emails for you. And you tell them what you want to say, and they write it in good English. They can make your email correspondence sound professional and polite.
- Automatic Email Sorting: Such tools have the capability of reading your e-mails and placing them in the appropriate folders. They can distinguish between work emails and personal emails. They can also automatically detect and remove spam emails.
- Quick Reply Suggestions: When someone sends you an email, Email Assistants can suggest quick replies. You simply put a tick next to the reply of your choice, and it is sent. This is a far better option than typing it down.
- Meeting Scheduling: Many AI Email Assistants can help you schedule meetings. They are allowed to peek at your calendar and recommend good times. With AI Email Assistants, managing your appointments becomes seamless and efficient. They are even able to send invitations to meetings to other individuals.
- Email Templates: These tools can store email templates that you frequently use. To explain the point, when you constantly send an email of a certain type to new customers, the AI can retain this information and assist you with sending it in the future.
Top 10 AI Email Assistants in 2025
1. Gmail Smart Compose
Gmail Smart Compose is an inbuilt tool of AI that is developed by Google to help you write emails with greater speed. It helps write sentences all the way through as you type, and writing an email is a lot faster and easier. This AI email management software learns from your writing style and gets better over time. It operates within Gmail itself, meaning that you do not have to install any additional software.
It is a tool anyone with a Gmail account can use to save time daily. AI Email Assistants enhance your writing by suggesting improvements and ensuring accuracy. It can indicate professional language, and it prevents typing errors.
Key Features:
- Writing hints as you type.
- Discovers your individual style of writing.
- Works in multiple languages
Pros:
- Completely free to use
- Automatically works with Gmail.
- Very easy to use
Cons:
- Only works with Gmail
- There is a lack of customization.
- Suggests bad words sometimes.
Pricing: Free with a GM with a unit
Website: gmail.com
2. Microsoft Copilot for Outlook
Microsoft Copilot is an Outlook email assistant powered by AI that is integrated into the email platform. It is able to compose complete email messages, condense lengthy email conversations, and allow you to better control your inbox. This Email productivity app solution integrates perfectly with other Microsoft Office tools. It can make professional emails within seconds and comprehend complex requests.
Copilot will further examine your email habits and advise you on how to communicate more effectively. AI Email Assistants like Copilot offer personalized guidance to improve your email interactions. The program is compatible with personal and business versions of Outlook.
Key Features:
- Full writing and editing of emails.
- Email thread summarization
- Microsoft Office integration.
Pros:
- Extremely robust AI.
- Compatible with any Microsoft tools.
- Great for business users
Cons:
- Needs a Microsoft 365 subscription.
- It can be complex for beginners.
- Only available to Outlook users.
Pricing: Included with Microsoft 365 subscription (starts at $6/month)
Website: https://www.microsoft.com/en-in/microsoft-365/outlook/email-and-calendar-software-microsoft-outlook
3. Superhuman
Superhuman is a high-quality email app that is thousands of times faster and AI-powered. It is also made to target individuals who receive numerous emails and have to go through them extremely fast. This Smart email assistant can help you achieve “inbox zero” faster than any other tool. Everything has superhuman keyboard shortcuts, and managing email is blisteringly quick.
It can assist you in writing better emails and monitoring replies because of the AI features. AI Email Assistants make your communication smarter and more efficient. It is compatible with Gmail and Outlook. This interface is productive and beautiful.
Key Features:
- Quick email processing.
- Intelligence and analytics powered by AI in email.
- Beautiful, distraction-free interface.
Pros:
- Very fast and effective.
- Great customer support
- Operates with already existing email accounts.
Cons:
- Very expensive
- Has a learning curve
- Not user-friendly.
Pricing: $30/month per user
Website: https://superhuman.com/
4. Sanebox
Sanebox is an AI email automation tool that focuses on organizing your inbox automatically. It also figures out which emails are important to you, and it sorts them accordingly. Not-so-important emails are transferred to special folders to avoid crowding up your primary inbox. Sanebox is compatible with any email service, such as Apple Mail, Gmail, and Outlook.
The artificial intelligence becomes more intelligent with its use, being able to comprehend your likes and dislikes better. AI Email Assistants learn from your behavior to offer smarter suggestions and timely reminders. It may also remind you of mail in which you should follow up.
Key Features:
- Auto-sorting and prioritizing emails.
- Email follow-up and email reminders.
- Supports all large email services.
Pros:
- Supports all email systems.
- Far too good at learning preferences.
- Minimizes clutter in the inbox.
Cons:
- Takes time to train properly
- A monthly subscription is necessary.
- User experience might be more updated.
Pricing: Starting at $7/month
Website: https://www.sanebox.com/
5. Boomerang with AI
Boomerang is an email application that incorporates AI into Gmail and Outlook. It primarily has email scheduling and follow-up reminders as its strong points. The AI will be able to recommend the most optimal times to email since emails have a response rate. Boomerang also reminds you of the response (or lack of response) to an email containing important information.
The application also has AI writing support that will enable you to write better messages. AI Email Assistants like Boomerang boost productivity with smart templates and scheduling tools. It possesses email templates and calendar features. Boomerang is common among salespeople and marketers.
Key Features:
- Email scheduling and send-later system.
- Artificial intelligence-driven response monitoring and alerts.
- Suggestive emails powered by smart time.
Pros:
- Great for email scheduling
- Helpful response tracking
- Works with Gmail and Outlook
Cons:
- The basic version is not full-fledged.
- The interface may be overloaded.
- Advanced feature learning curve.
Pricing: Free plan available, paid plans start at $4.98/month
Website: https://www.getboomerang.ai/
6. Grammarly for Email
It is known that Grammarly checks grammar and spelling, and with email, you can write the perfect email every time. This AI Email Assistants tool checks your emails for mistakes and suggests better ways to write sentences. It may help to sound a bit more professional and understandable in your emails. Grammarly is a browser extension that provides you with assistance in Gmail, Outlook, and other email applications.
The AI comprehends the context and improves the tone. AI Email Assistants help you craft emails with the perfect tone, whether authoritative, friendly, or professional. It can assist you in creating emails that either sound authoritative, amicable, or professional.
Key Features:
- High-level grammar and spell checking.
- Clarity and tone recommendations.
- Supports work in all email formats.
Pros:
- Excellent grammar checking
- Works everywhere online
- Develops better writing ability.
Cons:
- High-end features are costly.
- At times, too careful.
- Minimal email-specific functionality.
Pricing: Free version available, premium starts at $12/month
Website: https://www.grammarly.com/m/desktop-only
7. x.ai
x.ai is an AI assistant specializing in email-based meeting scheduling. x.ai can take care of all the back-and-forth emails when a person wants to meet you. You simply copy the AI assistant on the email, and it will go ahead to find the best time to hold the meeting. This AI Email Assistants tool can access your calendar and suggest available times.
It speaks in a very natural way, and thus, people may not notice they are talking to an AI. AI Email Assistants like x.ai handle time zones and complex scheduling seamlessly. x.ai could also deal with time zones and scheduling complex requests.
Key Features:
- Email-based automatic meeting scheduler.
- Natural language-based communication.
- Integration with the calendar system, time zone capabilities.
Pros:
- Frees up lots of scheduling time.
- Very natural communication
- Manages complicated scheduling tasks.
Cons:
- Costly to the individual user.
- Restricted to the functionality of scheduling.
- Requires some setup time
Pricing: Starting at $8/month per user
Website: https://x.ai/
8. Jasper for Email Writing
Jasper is an artificial intelligence writing assistant that has quite good email writing templates. It has the capability of producing marketing emails, sales emails, and business communications within a short duration of time. This Best AI email tools solution understands different email types and can match the right tone for each situation. Jasper is capable of composing cold outreach messages, follow-up messages, and customer support messages.
The AI has been trained using high-performing examples of emails, meaning that it has an idea of what works. AI Email Assistants like Jasper can generate complete emails from just a short description. You can provide a short description of Jasper, and it will make a complete email.
Key Features:
- Specialized email writing templates.
- Several tones and styles.
- Sales and marketing emails become targeted.
Pros:
- Very good marketing email.
- Many useful templates
- High-quality AI writing
Cons:
- It is pricier than other alternatives.
- Primarily a writer and not a manager.
- Subscriptions are needed to use it fully.
Pricing: Starting at $39/month
Website: https://www.jasper.ai/
9. Front
Front is an email management app for teams that has AI capabilities to assist groups in handling emails collectively. There is the ability to have several individuals working on the same inbox. The AI assists in automatically delivering emails to appropriate team members. Front can propose responses using the preceding similar e-mails.
This Email Assistants tool is great for customer support teams and sales teams. AI Email Assistants enhance efficiency with templates, auto-replies, and performance tracking. It supports email template capabilities, automatic reply, and tracking performance.
Key Features:
- Share inboxes among teams.
- Email routing and suggestions that are powered by AI.
- Coupling with business applications and CRMs.
Pros:
- Great at teamwork.
- High integration competencies.
- Grows easily.
Cons:
- It is costlier than single tools.
- Complex configuration of small teams.
- Primarily targeted at business.
Pricing: Starting at $19/month per user
Website: https://front.com/
10. Missive
Missive is an email, chat, and task management system that features AI features to complete the communication platform. It is able to handle emails between different accounts. The application of AI in email sorting, email responding, and making tasks out of emails is helpful. Missive can turn emails automatically into tasks and assign those to their team members.
This Email Assistants tool is great for customer support teams and sales teams. AI Email Assistants enhance efficiency with templates, auto-replies, and performance tracking. It supports email template capabilities, automatic reply, and tracking performance.
Key Features:
- Email and chat, as well as task management, are integrated.
- Sorting by email and creating tasks with AI.
- Multi-account mailbox.
Pros:
- Total communications system.
- Clear, easy-to-use interface.
- Good for small teams
Cons:
- Weak AI versus tools of expertise.
- It can be a feature-filled and complicated product.
- Other weak customization opportunities.
Pricing: Free plan available, paid plans start at $14/month per user
Website: https://missiveapp.com/
How to Choose the Right AI Email Assistant
- Know Your Email Needs: To start with, have your way around what you need the most. Require help writing emails or require help organizing your inbox? Some AI Email Assistants are better at writing, while others are better at organization. Decide according to the most serious problem.
- Check Your Email Platform: Be sure that the AI assistant is compatible with your email. When you have to work with Gmail, it is better to select those tools that are compatible with Gmail. When using Outlook, you should select tools that are compatible with Outlook. Some options are compatible with a lot of email options, which can be positive when using multiple email accounts.
- Consider Your Budget: Email Assistants have different prices. Some are less expensive, and some are not free but require money on a monthly basis. Consider the amount of spending. Basic needs do well with the free tools, but the nicety features in paid tools tend to be superior.
- Test Before You Buy: Most Email productivity apps offer free trials. Experiment with several different tools before settling on one. This will make it easier to see which of them you feel comfortable working with. Do not choose the one you try at first – compare several.
- Think About Your Team: When you are collaborating with other people, make sure you pick an AI assistant that can be used by your entire team. There are more personal tools and team-based tools created. Choose one that suits your working style as a team.
Conclusion
The key is choosing the right AI Email Assistants for your specific situation. You can have a saner inbox, no matter how busy you are, whether you own a small business or are just a person who needs a cleaner inbox, by using one of these tools. It is best to start with free alternatives and review them to understand what you like and what benefits you need in paid options.
Remember that AI Email Assistants are tools to help you, not replace you. These tools have their place only when there is caution in planning and control of your key communications. Later on, when the AI technology becomes more advanced, these tools will prove even more useful and convenient.
FAQs
Can email assistants be safely used?
The majority of well-known Email Assistants are secure to us; nonetheless, you ought to be cautious with sensitive data. Gmail Smart Compose and Microsoft Copilot are known to be extremely secure, major AI applications. Be sure to review privacy policies and never upload privacy-sensitive business data to AI services unless you are sure it is safe. Use trusted, well-known Best AI email tools for important emails.
Can AI email assistants integrate with CRMs?
Yes. There are a great number of Email Assistants interoperable with Customer Relationship Management (CRM) systems. Front and Missive are CRM web tools. This helps them to automatically update customer information and create tasks via email. Business-focused AI email management software usually offers these integrations to help sales and support teams work more efficiently.
Do AI email assistants work with all email platforms?
Not all AI Assistants operate on any email system. The Gmail Smart Compose feature is Gmail only. Microsoft Copilot is currently integrated with only one application (Outlook). However, alternative products like Sanebox and Grammarly also work on the: Most web-based applications are compatible with a wider range of systems than what email providers (like Gmail) provide.
